HR Advisor

  • Job Reference: BH-36693
  • Date Posted: 26 June 2024
  • Recruiter: Law Staff Limited
  • Location: Buckinghamshire
  • Salary: £30,000 to £36,000
  • Sector: HR/Practice Manager
  • Personnel Type: Office Manager

Job Description

Our Legal 200 Client is in search of a HR Advisor on a temporary basis for a maternity cover contract until October 2025.

In this truly generalist and hands-on role you will be responsible for managing payroll with an external provider, ensuring smooth monthly payroll processes and reporting, and overseeing benefit and HR systems. The Firm are seeking an individual who can take initiative, work independently, and demonstrate a comprehensive understanding of HR laws and procedures.

You will be heavily involved in Recruitment related duties such as managing the firm's recruitment tool, working with recruitment agencies, and coordinating the full recruitment process. Key duties include advertising vacancies on job boards, social media (with the Marketing team), and in publications. The role also covers arranging and conducting interviews, overseeing the Graduate Recruitment program, attending career fairs, and handling candidate shortlisting and assessments.

A strong focus will also be in managing the Firms Vacation Placement Scheme involving attending school and university recruitment fairs and career days, selecting suitable candidates, and coordinating their placements with relevant internal teams. Responsibilities include preparing work packs, handling all related administration and correspondence, ensuring compliance with the firm's work experience placements policy, coordinating the work experience program, and promptly responding to placement requests.

Willingness to attend the Firms other offices across the Midlands and London areas will be required.

The Firm:
Award-winning, multi-accredited and ranked in the Legal 200 and 500, our client is well-known as a fantastic firm to work for and with. Investing in internal talent and giving back to their communities, they have built an enviable reputation amongst peers and clients alike. Attracting clients and lawyers in all sectors, they provide commercially viable advice and support continued development and progression throughout their team.

What will be expected from you?
  • Working closely with the HR Manager to assist with the implementation of the strategy for HR management and Development
  • Providing general administrative support to the HR Manager, to include preparing internal and external HR correspondence, recruitment, contractual and payroll documentation
  • To effectively advise staff on all polices, procedures and legislative changes
  • Preparing a regular HR update for the Firms monthly newsletter
  • Assisting the HR Manager to arrange and administer all formal and informal meetings to include probationary, disciplinary, grievance, redundancy, flexible work, meditation and maternity related meetings, when required
  • Accurately complete a monthly payroll reconciliation
  • Responsible for Payroll administration on a monthly basis ensuring duties are completed accurately and to include working with the Firms external payroll provider
  • Assisting with administration of Performance Management Programme and to follow up of completed reviews within required timeframes
  • Responsible or managing the Apprenticeship Scheme and preparing monthly reports to the HR Manager
  • To maintain accurate records on HR System regarding personnel, training and recruitment records along with implementation of workflows to streamline the process of record keeping
  • Assisting with administration of the Firms benefit scheme to include assisting with P11Ds for staff and arranging payment of Class 1A National Insurance Contributions
  • To record, monitor, administer and report on information such as headcount, DE&I, absence, costs, sickness, holidays etc for the purpose of ensuring that records are produced accurately and timely as well as for internal reporting and payroll reporting purposes.
  • Preparing all new starter documentation for the HR Manager to include contacts, offer letters, handbooks and induction packs.
  • Liasing with other teams to ensure New Starter checklist is followed and all induction training is arranged prior to start dates, this may include undertaking induction presentations when required
  • Responsible for arranging all training activities for teams as well as induction training. This will include co-ordination, monitoring and reporting on training activity arranged as well as ensuring feedback is received and follow up meetings are completed
  • Responsible for coding invoices and ensuring the amount spent against HR related budgets for authorisation by the HR Manager
  • Assisting with general administration of Conveyancing Quality Scheme (CQS)
  • Completing all administration related to staff leaving (using the Leaver Checklist) and updating records
  • To be proactively reviewing and recommending improvements to the HR systems, processes, policies etc and subsequent implementation
  • Responsible for referring all IT problems within the HR team to the IT team and escalating if necessary
  • Familiar with Microsoft Applications (Word, Excel, Powerpoint, Outlook)

What is on offer in return?

In return for your hard work and dedication the Firm offer many impressive incentives no include 24 days holiday, Non-Contractual leave (3 days over Christmas), Private Health, Benefits Hub, Mobile phone, and many other great benefits!

Please contact Mia Henderson quoting Vacancy Reference number: 36693, for more information.

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